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Wedding Policies

Blue Harbor Resort & Conference Center Catering and Wedding Information

Food & Beverage by our professional in-house chefs
We present to you our menu selections for the planning of your upcoming event at our resort. Our Catering Sales Manager looks forward to assisting you in any manner possible to ensure your guests an exceptional visit to Sheboygan and the Blue Harbor Resort & Conference Center. Along with our accommodations and first-class cuisine, the Blue Harbor Resort & Conference Center offers an abundance of leisure activities and sports.

The menus were created our talented culinary team. From elegant and nautical surroundings in the Blue Harbor Grand Ballroom to themed events on our Lakefront outdoor locations, we will create the ideal ambiance for your special event. On behalf of our entire staff, we thank you for selecting Blue Harbor Resort & Conference Center for your event, and ensure it will be a memorable experience for you and your guests. We look forward to serving you.

Policies and Procedures Menu Selections

Menu Selections
To assure that our menu selections can be made available, food and beverage choices must be submitted to the Catering Office THREE (3) WEEKS PRIOR to the scheduled date of your event, with final guest count no later than FOUR (4) DAYS BEFORE.

Children's meals are available for attendees 10 years old and under at $9.95.

We welcome the opportunity to create special menus for any dietary needs.

We strongly recommend selecting one entreé or choosing one of our combination plates for your guests. However, if you would like to offer your guests a choice of two entrées, excluding a combination plate as one of the choices, a surcharge of $5.00 per person will apply. When the choice of two entrées is offered, exact counts of each item must be established from your guests and submitted 4 DAYS PRIOR, along with entreé place cards for each table. There is a $5.00 per person surcharge when choosing more than one entrée.

Meal Guarantees
Final guarantees are required for the number of persons attending your function by 11 a.m., FOUR (4) DAYS PRIOR to the function date. This number will be considered a guaranteed number for attendance, not subject to reduction. If no guarantee is received, the expected number of guests on the Banquet Event Order will be considered the guarantee. If attendance falls below the guarantee, the host is responsible for the number guaranteed. Blue Harbor Resort & Conference Center will set 5% over the guarantee for functions under 100 and 3% for functions of 100 guests or more.

Menu prices will be guaranteed 6 months prior to the date of the event.

Food and Beverage Service
All federal, state and local laws with regard to food and beverage purchase and consumption will be strictly adhered to.

The hotel will not disperse alcoholic beverages to anyone under legal drinking age or to any parties considered under the influence of alcohol. It is therefore hotel policy that no liquor, beer or wine may be brought in from outside sources.

All food and beverage consumed on the hotel premises MUST be purchased through our hospitality businesses. REMAINING FOOD shall not be taken from the premises in accordance with state and local laws.

Service Charge
All food and beverage is subject to an 18% taxable service charge and 5% state sales tax. Groups requesting tax exemption must complete the tax form prior to scheduled functions.

Outside Services
Our wedding and conference services staff is pleased to provide recommendations for music, floral, transportation, photography and other services.

Engineering Services
Should your event require extra lighting, electrical requirements, or engineering assistance, this information must be provided 14 days in advance. Depending on the extent of the arrangements and additional labor and equipment needed, additional charges may be assessed.

The hotel reserves the right to inspect and control all private functions of any nature held on the hotel premises.

The hotel reserves the right to change banquet room or rooms, as specified in the contract, if the guaranteed number of guests changes or if deemed necessary by Blue Harbor Resort & Conference Center. Changes in banquet room arrangements within 24 hours will be subject to additional labor charges.

Labor Charges
Bartenders are available at $75 per bar. For each $350 in bar revenue, we will waive the charge per bartender.

Bartenders are required and charged for unless otherwise stated. Blue Harbor Resort & Conference Center will provide one bartender for every 75-100 guests. Requirements for more than this ratio will result in additional labor charges.

Charges may be assessed for special activities, not previously agreed and approved prior to an event, such as special setup, special electrical supply, moving of heavy items, handling and storage, etc.

Chefs/Carvers are required for some Reception Stations and all Carving Stations and are charged at $25 per hour; two-hour minimum required.

The hotel will provide valet parking inclusive for your event for $3.00 per car. Please advise the Catering Manager at least two weeks in advance to secure this service.

Payments/Billing
Full payment of the estimated bill is due at least seven (7) business days prior to the function (at the time the minimum guarantee is given). The deposit schedule is outlined in the Catering Sales contract. The amount due for additional guests or additional food and beverage items are payable at the end of the function. All cancellations must be received in writing. Cancellation fees and deposit refunds will be outlined in the Catering Sales contract.

Billing information is included in the group contract and/or will be provided on the Banquet Event Orders.

Deposits
A non-refundable deposit in the amount of $1,500 is required with the signed agreement.

Taxes/Pricing
All Federal, State and Municipal taxes are applicable and will be assessed to all goods and services (including service charge).

NO staples, tacks or adhesives are allowed on any walls or doors within the meeting facilities. NO posters or signs may be located in the hotel lobby without permission. Banners may be hung with approval and coordination through the Catering Department.

The hotel will not be responsible for any gifts or cards. Please have a family representative designated to care for the gifts.

We will have one of our bell staff assist with taking the gifts to your sleeping room or car if needed.

The hotel cannot be responsible for any lost, stolen or missing articles that you should bring. Please assign a personal attendant to gather items (such as the guest book and pen, card box, cake knife, and special toasting glasses) at the end of your event.

Customer assumes responsibility for any damages caused by it or any of its guests, invitees or other persons attending, in any part of the hotel.

In providing accommodations or rendering services under this agreement, it is expressly agreed and understood that to the extent permitted by the law, the hotel, its employees or agents shall not be liable for any loss, injury or damage, to persons, property of the customer or its invitees, in connection with this agreement, the accommodations or services provided hereunder, except where such injury or damage results from the negligence of the hotel.

Security
Blue Harbor Resort & Conference Center cannot assume responsibility for the damage or loss of any merchandise or articles left in the hotel prior to, during, or following an event. If valuable items must be left in any banquet area, it is recommended that a security firm be retained at the group's expense. Blue Harbor Resort & Conference Center may request that security be required based upon the nature of the function. This will be at the Function Planner's expense. The Catering Department will assist in making any arrangements. The hotel retains the right to approve, coordinate and monitor any supplemental security services.